How to apply?

We require all Applicants follow the same application process to ensure that the selection process is consistent and fair: only applications that are complete, in English and submitted through the online platform ( before the deadline, 26 February 2024, will be considered eligible. Incomplete applications and documents received by other means (postal mail, email or similar) will be discarded.

Guide for applicants

Before applying

Confirm that you meet all eligibility criteria for both the MSCA scheme and the enrolling university.

Read the full description of the positions advertised on CoD4T website and make your choices. Applicants may apply for up to 3 positions.

Each position involves: (a) employment in the Hosting University; and (b) enrolment in the PhD program of the Hosting University to carry out a project specified in the Doctoral Network.

Prepare all the requested supporting documents.

Your application

The application form is entirely online and needs to be completed before 26 February 2024, in English through the application portal. The portal is user-friendly and intuitive. In case of doubts, you may consult the online user manual or contact CoD4T Helpdesk at

The online application process requires completion of the following steps:

  1. Create your Applicant profile: you must enter your basic personal and contact details. Applicants will receive an automatic email with login details to access the online portal, a unique reference number and further instructions for completing the application.
  2. Choose the position and research project you wish to apply for. Applicants may apply for up to 3 research projects, expressing a preference in terms of ranking.
  3. Complete and submit your application: you may login, modify and save your application as many times as desired until all required fields are complete, and all necessary documentation is uploaded. To complete your application, you will have to accept the data protection statement and certify that the answers provided are true and complete. Once all fields are completed and as long as the call deadline is not passed, the option to submit will then become available. Once the application is submitted no further modifications are possible.

Applying for different positions

You may apply to up to 3 different positions, nominating their order of preference. However, you do not need to produce different applications, your order of preference can be attached to one application only. Note: if there are duplicated applications only the last submission will be considered.

Supporting documents

Applications will require the completion of all fields of the application form, including the declaration that the Applicant meets the MSCA, CoD4T and PhD awarding institutions criteria, and the upload of the following supporting documents:

  • 1

    Scanned copy of a valid ID (national ID, passport or equivalent)

    Important: a valid ID must be a national ID, passport or equivalent that includes your photo, full legal name, date of birth, nationality and other personal information.

  • 2

    CV (Curriculum Vitae/ Resume)

    Your CV should clearly indicate the starting and ending period and date of all your education, work and research experiences (2-4 pages).

  • 3

    Cover letter

    The cover letter should explain your motivation to apply and your interest in the position(s) you are applying for. It should also include a reflective text on the topic of ‘Sustainable Transitions through Democratic Design’ that follows academic writing conventions such as academic referencing and a bibliography (max 500 words, excluding references). If you are applying for multiple positions (up to 3 allowed), you must mention each position in one cover letter.

    Tips: in the cover letter, consider explaining why you are a good fit for the position and summarizing relevant skills, experience knowledge and personal behaviours you have that fit the role.

  • 4

    Copy of your official academic transcripts and Master’s Diploma (or declaration of equivalence of the requested diploma if applicable)

    Academic records not written in English should be accompanied by a translation into English (it can be either an official translation or self-translation). If you have not yet been awarded your Master’s degree, you may upload a provisional degree or document from your institution attesting that you will be awarded the Master Degree prior to the official date of employment. You should explain the scoring system (minimum and maximum grade), indicating the threshold for passing.

  • 5

    Two reference letters

    References should come from previous roles covered, guaranteeing for the good attitude and quality of the work produced in previous work/study environments. These should include names and email addresses of the referee (university lecturers or scientists who are familiar with your academic work and who can judge your potential as a doctoral researcher).

  • 6


    The portfolio is mandatory only for positions linked to practice-based research (DCs 1, 4, 6, 7, 9, 12, 13). The portfolio is free in terms of format and must showcase 5 projects or activities relevant to the position. It should be maximum 5 pages. For collaborative projects/activities make sure to highlight your personal role and contribution.

  • 7

    Evidence of complying with the mobility rule

    Compliance with the mobility rule can be proven by uploading official documents that can prove where you have resided in the 3 years immediately before the call deadline (i.e., since 26 February 2021). Such documents might be electricity bill, tenancy agreement – home rental, or any other proof that explicitly declares your name and place of residence.

  • 8

    Scanned copy of your English Proficiency Certificate or other proof of English proficiency, if English is not your first language

    Note: If your English proficiency certificate is not available yet, you may attach a statement about your commitment to present C1 scores at the time of enrolment at the latest. Failure to submit a valid C1 certificate that complies with the minimum criteria before enrolment may lead to rejection of your admission.

All documents must be in English or accompanied by an English translation. We recommend you to submit your documents in non-editable format (PDF preferred). Applicants who have minor issues with their applications (scans not fully legible, residency status unclear) or where further information is needed to evaluate eligibility, will be contacted by CoD4T team and asked to provide further documentation.